As time passes, the working condition and procedure change continuously. With time people and their work practices and habits change. MS Teams is one of the long lists of programs to make the change.
With the help of Microsoft Teams, users are able to connect with the members of teams in the organization. It becomes essential when users have to work remotely. When you have to contact new clients or customers, then you have to add them to your Teams contact list. If you need to contact them for a small number of times, then you can add them to the contact list as a Guest. When you add any contact as a Guest, then that contact will have very restricted control over the data provided on the application.
You have to find a contact to add as Guest. You can follow these steps to add any contacts as the Guest in the MS Teams:
◾Click on the three-dotted icon (…) on the right top corner of the screen.
◾Click on Add Member in the displayed list.
◾Now, you have to enter the complete email address of that contact in the displayed dialogue box.
◾After filling the complete email address, you have to fill the name for that Guest contact in the prompted dialogue box.
◾Now, you have to tap on the button, mentioning “Add.”
◾After this process, the Guest is going to receive an email, which contains the invitation to join your team. Now, you will have them as a Guest member on your team as soon as they accept the invitation.
Note: If you get the message mentioning the fact that the email address can’t be found (when you have entered the email address), then you should check the spelling once. If that is correct, then you have to check the list of block people in the account of Office 365.
Permissions of the Guest Member
Granted Features:
◾This profile of the member has provided the option to secure the data of the organization. Here, the guest member is allowed to send the message (personal or public) as other members of the team.
◾They have access to send or share the files and documents among the members. ◾They can create a private chat room box.
Restricted Features:
◾Guest members cannot schedule any meetings.
◾Guest members cannot change settings in the MS Teams.
◾Guest members cannot create a personal new team.
◾Guest members cannot manage the application and its working.
There are some options, which can be in control of Guest members if the permanent members wish to. If you wish to change the default setting of the guest member, then you have to follow these steps:
◾Go to the Options Menu.
◾Go to the tab “Settings.”
◾Tap on “Manage Team”
◾Now, click on the section “Guest Permissions.”
◾Here you have the list of options with the toggle button in front of them
. ◾You can change the settings by clicking on the buttons.
These members are displayed with different labels in the interface of the MS Teams. This distinction provides clear information to the members of the teams who are temporary and who are permanent. Every external guest user will contain the suffix “Guest” in their name on the team.
If you have to contact a person only for once, then you don’t have to create a guest member in the team.
Elisa Wilson is an avid technical blogger, a magazine contributor, a publisher of guides at mcafee.com/activate and a professional cybersecurity analyst. Through her writing, she aims to educate people about the dangers and threats lurking in the digital world.
Source :- https://projectmcafee.com/blog/how-to-add-a-guest-user-in-microsoft-teams/
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